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Accounts Payable Manager

Luogo: City of London, London
Stipendio: Up to £250 per day
Postato: giorni 16 fa
Tipologia di contratto: Contract
Industria: Accountancy & Tax
Nome del contatto: James Whitehead
Contatto email: James.Whitehead@ojassociates.com
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Accounts Payable Manager

This role is works within the Expense Management function for the Financial Performance, Planning and Analysis team in International Finance. Broadly responsible for the checking, coding and payment of complex UK and non-UK invoices into an automated AP work-flow.

Specific Responsibilities include;

1. Supporting the Accounts Payable Clerk in the checking, coding and payment of complex UK and non-UK invoices into automated AP work-flow

  • Entering account, operating and business unit coding to all invoices to ensure the invoice is directed to the correct Manager for approval
  • Entering allocations to split costs across the business, based on an assessment of who should be charged with the invoice
  • Organising and releasing payments, including batch and manual payments
  • Organising urgent payments when required
  • Review of supplier statements and taking necessary action
  • Posting of Direct Debit and Standing Order vouchers and applying payments to the vouchers
  • Maintenance of the supplier account database
  • Address supplier queries in a timely and professional manner
  • Deal with complex non-UK invoices, ensuring they adhere to tax requirements of the individual countries, in line with guidance from the tax department
  • Assisting internal and external audit when required
  • Ensuring VAT is accounted for correctly across all countries


2. Detailed review of employee expense claims, ensuring adherence to policy

  • Detailed review of all UK and certain other branch location expense claims, ensuring they are correctly coded and have the correct supporting documentation as evidence of expenditure
  • Ensure timely payment of employee expenses & any queries are dealt with in a timely basis

3. Providing ad-hoc support in terms of analysis and reporting of expenses to the Expenses Manager

  • Providing analysis of various account codes as part of the month end review process
  • Preparing reports on expenses, explaining components of balances, variances to budget or prior year, within the expense management team and for submission to internal stakeholders

4. Assisting with the efficiency and effectiveness of the department processes, suggesting improvements

  • Review current processes and tools, making and initiating recommendations for improvements where appropriate
  • Document updated/changes to processes and procedures.

5. Completion of monthly balance sheet reconciliations

  • Working with the other expense team members to reconcile all balance sheets and ensure items are fully supported and old items are cleared.

6. Development of skills and understanding

  • Develop a broad understanding of our clients' business and operations, to ensure correct allocation of all invoices.
  • Develop a good understanding of the various tools available for analysis of expenses

7. Providing support and training for the new branches across Europe

  • Support the new branches in their processing of AP invoices (correct coding and providing assistance when required)

8. Management of AP Assistant & high-level oversight of AP functions in new branches

  • Manage the day-to-day performance and priorities of AP clerk
  • Review entries and AP status of other branches to ensure they are adhering to timing payments and are coding correctly
  • Provide operational and technical support to the wider team
  • Ensure that clear objectives are set for the team and performance is regularly monitored and reviewed
  • Liaise with stakeholders across Finance and the business on various AP matters
  • Support the Expense Manager in the resolution of issues and by introducing improvements to process
  • Take ownership of the AP approval matrix for the UK and the wider branches, reviewing and updating on a regular basis and ensuring all changes are approved

9. Other

  • Use a collaborative approach when working with others;
  • Work with wider members of the CP, FP&A and other Finance teams
  • Support a culture of continuous improvement and 'end to end process' thinking
  • Ensure procedure documentation is kept up to date
  • Review key controls and ensure they are kept up to date

Candidate will be/have;

  • Strong background in Accounts Payable & Expense Management
  • Competent to intermediate level in Excel
  • Management experience
  • Strong focus on attention to detail
  • Ability to handle project work and BAU
  • Accounting/General Ledger experience, in particular in balance sheet reconciliations
  • Confident in training and co ordinating teams across multiple sites
  • Solution focused

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